Everything you need to grow your practice
Practice consulting and admin support built specifically for therapists, counselors, and psychologists. One partner, zero overhead.
Client Intake & Inbox
Every new inquiry is a person reaching out for help. We respond promptly, screen for fit, and get them on your calendar.
- Prompt, warm responses to new client inquiries
- Pre-screening for fit, fee, and insurance
- Intake paperwork sent and tracked
- Inbox triage so urgent clinical matters surface first
Scheduling & Calendar
A full, balanced caseload — without the back-and-forth. We protect your focus time and reduce no-shows.
- Booking, rescheduling, and cancellation handling
- Appointment reminders to reduce no-shows
- Buffer time and admin blocks protected
- Waitlist management for returning clients
Practice Operations
The day-to-day admin that keeps a private practice running — handled quietly and HIPAA-consciously.
- EHR data entry and chart upkeep
- Superbill and invoice preparation
- Insurance claim follow-up and verification
- Expense tracking and monthly practice reports
Practice Startup Support
Opening your own practice? We help you launch with the systems, paperwork, and workflows already in place.
- EHR selection and setup (SimplePractice, TherapyNotes, etc.)
- Intake forms, consent, and policies
- Booking page and client-facing workflows
- Directory profiles (Psychology Today and similar)
Client Communication Liaison
Be present for your clients in session — we'll be the warm, reliable voice between them.
- Initial client outreach and follow-up
- Voicemail monitoring with same-day callbacks
- Referral coordination with other providers
- Professional phone presence for your practice
Built for solo and group practices
Month-to-month, no long-term contracts. Retained hours only — one-off startup projects are priced as flat fees below.
Essentials
4 hours/month
$180/month
- Inbox and inquiry triage
- New-client responses
- For part-time or brand-new caseloads
Launch
10 hours/month
$450/month
- Client intake & inbox
- Basic scheduling
- Ideal for new private practices
Practice
25 hours/month
$975/month
About 20% below the going rate for US/Canada-based practice specialists.
- Everything in Launch
- Full calendar & waitlist
- Billing & superbill support
- Client communication liaison
Group Practice
40+ hours/month
Custom quote
- Everything in Practice
- Dedicated practice partner
- Multi-clinician scheduling
- Insurance & EHR workflows
Startup work, priced as a flat fee
Launch projects don't belong inside a monthly hour bucket. These are fixed-price engagements you can book on their own — no retainer required.
Practice Launch Setup
$1,200 flat
EHR selection and full build-out, intake forms, consent and policies, booking page, and directory profiles.
Insurance Panel Credentialing (US)
$350 per panel
CAQH setup and maintenance, application prep and submission, and follow-up through approval for each payer panel.
Systems & SOP Audit
$600 flat
Review of your current EHR, scheduling, and billing workflows with documented SOPs and a cleanup plan.
Not sure where to start?
Every practice is different. We'll recommend the right level of support after a quick discovery call.
Book a free call